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One of the first and most important decisions affianced couples have to make is picking the right venue for their wedding reception. Here are some tips to guide your “venue-hunt”.

The importance of communication 

When it comes to venue selection the importance of communication cannot be overemphasized. You’ll have to exchange ideas with your spouse-to-be about the type of ceremony you’d like to have.

Another issue to consider is your level of connection with the persons you’re working with, you should be able to answer the following questions without any doubts:

  • Do they motivate trust and confidence?
  • Do they seem like team players?
  • Are your personalities compatible?

You need to resolve any second-guesses before you go into business with them, if you can’t, then it would be wise to look for an alternative even if the facility seems perfect.

Location, Location, Location!

When looking for a wedding location, a list of prospective facilities should be put together and this should be based on some considerations ranging from type of wedding to the logistics of the guests. For example, if you’re having a church wedding, it would be advisable to find a venue that’s close to your church.

Your preferred wedding style

You need to find a wedding location that’s in sync with your preferred wedding style. By identifying a geographical area that suits your style whether it’s a traditional event or a contemporary party, an indoor event or a pool party; you can narrow down your options.

Decide on a budget 

It is advisable to use your budget as a deciding factor when streamlining options for your venue. Identify those you can afford so as not to face disappointment later on. 

Wedding guest numbers 

It is recommended that you have a rough estimate of guest population before start your venue search so as to avoid the frustration of size inconvenience. Most facilities demand that you give an estimation of guest numbers prior to reservations. 

This is because not all sites can accommodate a wide variety of wedding sizes. It is important that couples bear in mind that equipment take up a lot of space during the ceremony. Experts’ advise that you aim low in your guest estimation as this gives room for more flexibility.

The calendar factor 

What a beautiful venue? It’s too bad it won’t be available for your wedding date because its already been booked. You should call to book up popular venues or at least make enquiries as to whether they’re reserved before you make your choice.

Seek expert advice 

When it comes to your wedding you’d prefer to deal with professionals in all aspects stretching from photography to your wedding DJ selection. When searching for the ideal venue it is guided that you seek help from experts in the field. 

You can search up professional blogs and websites for relevant guidance. Professionals could also assist you in looking for venues exclusive to the “inner-circle” if provided with your requirements. 

Trust me when it comes to your wedding ceremony experience pays.

Know Mother Nature’s intentions

There’s nothing more beautiful than celebrating under sunny skies, but you may want to give it a little more thought. What you want to find out is the effect of the weather on your prospective venue choices; you may want to make provisions for a tent or canopies just in case the weather decides to go sultry during less reliable seasons. Whatever you do just be sure to consider mother-nature, she knows best after all.

File everything

Develop an efficient system where pamphlets descriptions and photos of prospective venues can be stored and identified without difficulty. You’ll be surprised at how you can mistake one venue for another if not properly sorted out.

Bring a checkbook or credit card

Some lucrative venues book a year or more in advance. In order to avoid losing a treasured setting, you may want to bring a credit card or checkbook along with you when you visit prospects. This way, you can make temporary reservations. 

Venue specs

There are different qualities to look out for in an ideal venue. Your chosen venue should meet the following requirements:

A roomy fit: Your venue should be able to accommodate all guests invited with adequate space for free movement;

Eating, drinking and partying areas: Your chosen venue should have an easily assessable bar and a hall for dancing. The hall should have good acoustic properties so as to avoid reverberation;

Privacy: the chosen facility should meet your privacy standards in terms of privacy. If you want an open-to-all style wedding then a park would be ideal. However if your preferred wedding style is an invited-guests-only, you may want to consider a restaurant or a hotel with adequate security; and

Lighting conditions: The lighting condition of your venue should not be downplayed upon, as it affects the quality of photographs taken.

Food and drinks

Food and alcohol contribute quite a huge portion of the event’s budget; hence they should be considered a big deal. You should pay rapt attention to the type, quality and quantity of food and drinks to be served on the day. You should also find out if the venue offers in-house catering services, because if they don’t, you’ll to pay extra for these services.

It’s wise to have a taste of wines and beers on the menu in advance. You should be very specific about hard alcohol selections.

Many couples choose to not hire a wedding DJ until they have found a reception hall. However, it might be better to do it the other way around – put the ceremony music at the top of the checklist. But why? Who would know best about the different reception halls in the area? The experienced Disk Jockey who do a lot of weddings and often go to the same place. Sometimes it might happen that they become regulars to a certain place due to the high demand that it has for receptions.

Since wedding DJs can be of great assistance by giving you suggestions for different reception halls that might have not come to your mind, it might be a good idea that you hire a wedding DJ St Louis before finding a venue. Here you can read some tips that you would learn from experienced St Louis DJ:

  1. The size of the venue

One of the most important thing about a wedding is the size of the hall where you are going to hold it. Consider

  • How many people can comfortably seat?
  • How big is the dance floor?
  • Will there be enough space for the cake table?
  • Is there enough room for the StLouisDJ to set up?
  1. Climate

If you go for an indoor reception hall, make sure that it has the proper climate control. After all, you don’t want your guests to be too hot or too cold during the ceremony. Ask about the heating/air condition before reserving the place.

On the other hand, if you plan on holding the wedding outdoors, make sure that you keep an eye out for the weather and that you have a backup plan in case Mother Nature decides something else. After all, your wedding DJ St Louis wouldn’t want to set up their expensive equipment if it seems like it’s going to rain.

  1. Distance from the hall to the actual wedding ceremony

This is something that a couple should consider when looking for the ideal place to get married. Many couples decide to save up some money by having the ceremony in the same place as the reception. This is also more convenient for the guests who will drive to a single location.

If you find a reception hall that has a beautiful landscape, you might want to consider holding the ceremony there. However, if you want to have your wedding in a church and you can’t hold the reception there, you should consider the distance between the two.

  1. The time between the ceremony and the reception

When you manage to find the perfect place for the reception and another one for the ceremony, consider the time between the end of the one and the start of the other. You should consider the time that your wedding DJ would require to set up their equipment and be ready so that when the guests arrive everything is going to be set and ready to begin.

You want your guests to not lose their mood even for a single second during the whole wedding because you want them to have as much good memories of the whole event as you will.

  1. Smoking or non-smoking

Nowadays this is not such a big deal as it once was. Most of the public facilities and reception halls nowadays are non-smoking. You probably won’t have any problems with this, however you should still consider talking with the venue coordinator beforehand. The last thing that you would want at your own wedding is for someone to light up a smoke and catch something on fire.

Most of the people are considerate of their own smoking habits, especially when there are many non-smokers gathered in the same place as them. When you have your wedding reception outdoors, you should consider having a couple of smoking areas where the non-smokers won’t be disturbed.

If you happen to have hired a wedding planner to help you out with all of the preparations for your wedding day, it won’t be a bad idea to have your weddingDJStLouis to coordinate with the planner and go over some suggestions. Together they might be able to find an even better venue than the one that you had in mind.

POSTED BY:

Christopher Abell
DJ Chris Abell

Premier Entertainment Services, LLC
10805 Sunset Office Dr Suite 300
St Louis MO 63127

314-266-2666
www.abelldjcompany.com

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